Rent Swift Ltd Terms and Conditions of Hire  

1. In these terms and conditions: 'Rent Swift PCO Vehicles Ltd' are the company named as 'Lessor'. The 'hirer' is the person, firm or organisation by or on whose behalf this agreement is signed,'vehicle' means the vehicle detailed overleaf. 

2. The Lessor will arrange comprehensive insurance cover where required subject to an excess stated as overleaf.   The vehicle may only be driven by the following people: 
a) You personally (if your name is given as the hirer overleaf), or 
b) The person who signed the agreement on your behalf if you are a company as stated overleaf or 
c) An agreed additional driver.    

3. The period of hire is limited to a maximum of 180 days from and including the date on which the hire began. The vehicle must be returned to the Lessor within that period of 180 days, however: a) We are entitled to terminate this agreement if you break any of its terms, and you must then return the vehicle immediately. b) We are entitled to call for the return of the vehicle earlier than the date due back.    

4. The charges are set out in the tariff on the face of page 1 of the agreement which you the hirer incur in hiring the vehicle for the rental period. 

5. We are not liable to you for any loss of or damage to any property which is carried in the vehicle, and we do not accept responsibility for any property which you leave in the vehicle when you return it, unless we have been negligent. If any third party brings a claim against us for property which is carried or left in the vehicle, you must indemnify us for that claim.    

6. If the hirer is in default with hire charges then the agreement under this condition by the lessor to the hirer will be terminated and the hire charges will be due in full from the hirer to the lessor immediately from the lessor giving notice thereof.    

7. The vehicle must not: a) Be taken outside England, Wales, Scotland, Northern Ireland and any British Isle on which the hiring commenced, without our prior written permission. b) Be used otherwise than on a public highway or a suitably paved area which is designed to carry motor vehicles. c) Be used to propel or tow any other vehicle or trailer, unless it is equipped for the purpose and we have given our permission. d) Be used for any driving tuition unless with our prior consent. e) Be used for any unlawful purpose, or for racing, pace making, competitions or speed testing, nor must it be used in any unlawful manner. f) Be used in such a manner that it is overloaded (whether in total or in respect of any axle or other part) or is carrying more passengers or goods than it was designed to carry or may lawfully carry. g) Be used in such a way as to make the insurance on the vehicle invalid. h) Be used in breach of the road traffic legislation or the construction and use regulations. i) Be used by any person who is not licensed and insured to use it. j) Be used by any person who is under the influence of alcohol or drugs. k) Be used in the event of any mechanical, electrical or structural failure or damage, if further damage might be caused as a result. l) Be altered or added to in any way whatsoever. m) Be left unoccupied whilst the ignition key or other removable ignition device has been left in or on the vehicle.  
  
8. If you break any of the terms of this agreement we are entitled to treat the agreement as terminated and to repossess the vehicle. You hereby authorise us to enter on your property to do so if necessary. 

9. The hirer warrants that the information provided for insuring the vehicle is true and that he is in good health and does not suffer from any illness or bodily impairment which will prevent him from driving in accordance with the laws of the United Kingdom and furthermore would not invalidate the policy of insurance affecting the vehicle. 

10. This agreement may be terminated by either party giving 24 hours written notice of termination and the vehicle being returned to the lessor. If the lessor reasonably believes on the basis of all available evidence that there has been fraud, misrepresentation or other criminal conduct on the part of the Hirer it will be entitled to dispense with the requirement for notice of termination and repossess the vehicle in accordance with clause 9 of these terms. 

11. You are liable for certain charges as if you were the owner of the vehicle: These charges are: a) Any fixed penalty charges committed in respect of that vehicle under Part 3 the Road Traffic Offenders Act 1988 or the Road Traffic Act 1991 as amended, replaced or extended by any subsequent legislation or orders and any such offence committed under the equivalent legislation applicable to Scotland, Northern Ireland or any British lsle upon which the vehicle is being used. b) Any Congestion Charge Penalty Notice incurred in respect of that vehicle whilst in your possession. c) Any excess charge which may be incurred in respect of that vehicle in pursuance of an order under sections 45 and 46 of the Road Traffic Regulation Act 1984, or the Road Traffic Act 1991, as amended, replaced or extended by any subsequent legislation or orders and under the equivalent legislation applicable to Scotland, Northern Ireland or other British Isle. d) Any financial penalty or charge which may be demanded by a third party as a result of the vehicle having been parked or left upon land which is not a public road. e) Administration fees resulting out of any of the charges covered in conditions 12 a b c and d.  
 
12. The Lessor reserves the right to track the movements of the hire vehicle. This will be done via a tracking device installed in the hire vehicle. The tracking device will collect and transmit certain information to the Lessor or its service providers including the vehicle location (the "Tracking Information"). The Lessor collects the Tracking Information for the following purposes: In these terms and conditions: 'Rent Swift PCO Vehicles Ltd' are the company named as 'Lessor'. The 'hirer' is the person, firm or organisation by or on whose behalf this agreement is signed, 'vehicle' means the vehicle detailed on agreement. a.      to monitor the presence of the hire vehicle and for asset protection purposes; b.      to analyse driving behaviour c.      to monitor staff; and; d.      to exercise its rights under the Hire Agreement, including repossession of the hire vehicle, pursuant to clause 10, where the vehicle is taken, without the prior written consent of the Lessor, outside of England, Wales, Scotland, Northern Ireland or any British Isle on which the hiring commenced.] The Lessor will not disclose the Tracking Information to any other party save to our service providers, legal and professional advisers, the police and / or any relevant court in order to protect the Lessor's property and enforce the Lessor's legal rights and obligations. The Lessor will retain the Tracking Information for a period of 3 years. Where the Tracking Information is retained for legal or regulatory purposes or where such retention is reasonably required in order for the Lessor to exercise its legal rights, protect its property or perform its legal obligations, the Lessor will retain the Tracking Information for such period as required in order to meet such legal or regulatory requirements or to exercise such legal right or perform such legal obligations. 

13. You must: a) Return the hire with the same level of fuel that is shown on the check sheet. Any shortfall will be recharged at £3.00 per Litre. b) Pay for any accessories, tyres, tools, or equipment which are lost, stolen or damaged. Damage to the windscreen will be recharged at £100.00. c) Pay our costs of recovering the vehicle in the event that you fail to return it to us as required by (i) below. d) Pay any penalties, fines and court costs incurred in the use of the vehicle before it is returned to us. e) Safeguard our interests in the event of any accident involving the vehicle, by obtaining the names and addresses of all relevant drivers, and witnesses, details including registration numbers of any other vehicles involved, securing the vehicle and, where appropriate, notifying the police. f) Ensure that the correct tyre pressures, engine oil level, screen wash level, coolant level and automatic transmission oil level (where fitted) are maintained throughout the period of hire. g) Ensure that the vehicle is always locked when unattended, and take all reasonable steps to prevent loss or damage to the vehicle, or its tyres, tools, accessories, equipment or contents. h) Inform us immediately if the vehicle is damaged, lost or stolen, or develops any fault or requires any servicing, and allow us to carry out any essential repairs or servicing. i) Return the vehicle (together with all its accessories, tyres, tools and equipment) to our representative at the place where it was hired. The vehicle must when you return it, be in the same condition as when you hired it (fair wear and tear excepted), and must be clean and tidy (normal traffic grime excepted). Faliure to do so will result in charges being incurred. j) Pay a failed collection charge of £50 for collections aborted due to a change in circumstance that Rent Swift PCO Vehicles Ltd have not been made aware of. k) Pay late payment fees for late payment of any of the aforementioned charges. l) Bring the vehicle back to the place we agreed, during the opening hours displayed at that place. A member of staff must see the vehicle to check that it is in good condition. If we have agreed that you may return the vehicle outside business hours, you will remain responsible for the vehicle and its condition until it is re-inspected by a member of staff. 

14. We are not liable to you for: Any consequential losses (including loss of profits). Economic and/or similar losses. Special damages and/or indirect losses. Business interuption, loss of business, contacts and/or opportunity. We shall have no liability for any matters which are outside of our reasonable control. If we are liable to you, our total liability in relation to any one claim shall not exceed £1000. 

15. The Terms and Conditions and the Notice of the Right to Cancel form part of this Rental Agreement of 3 (three) numbered pages. 

16. In accordance with the rules contained in the Motor Insurance Bureau Uninsured Agreement July 2015 and Motor Insurers Bureau Agreement 2017, I acknowledge that if the third party is uninsured or cannot be traced and my vehicle has been declared a total loss by an engineer or has been or is in the process of being repaired then, the Motor Insurance Bureau agreements (as applicable) do not provide for payments of such repairs. Therefore, unless I make a payment for vehicle and property damage myself, I give formal authority for 'Rent Swift PCO Vehicles Ltd' to make a claim against my fully comprehensive policy. 

17. You are liable for Recovery, Storage and Repair costs. After an Accident We will arrange for Your Vehicle to be recovered and (where appropriate) securely stored. You will pay Recovery & Storage Charges. Where We are satisfied that the damage to Your Vehicle was caused by the Accident and that repairing it is economically viable, We will authorise a Bodyshop at Your request and on Your behalf to repair the Vehicle for an agreed sum. The Repair C9osts are Your responsibility. Max Recovery Fee chargeable per vehicle movement in addition to any Inherited Recovery Charges £300 including VAT. Max Storage Fee Per Day £30.00 including VAT. 

18. Charges payable (inc VAT) per recurrence. • Engaging of unauthorised towing services: £250.00 plus actual losses suffered by Swift Car Services Ltd per instance • Late payment: £20.00 per day plus actual losses suffered by Rent Swift PCO Vehicles Ltd • Car returned with missing items including carjack and floor mats £100.00 plus actual replacement cost per item • Vehicle returned in dirty condition requiring special cleaning (excluding Smoke Damage which will be deemed as damage to the Vehicle): £250.00 • Incorrect or inappropriate fuel used: £250.00 plus cost of re-filling the tank plus actual losses suffered by Rent Swift PCO Vehicles Ltd including damage to the Vehicle. • Replacement of keys required £100.00 plus cost of replacement keys Per instance • Hirer operates Vehicle outside of mainland UK £250.00 plus any agent or legal costs incurred. • Repossession of Vehicle £500.00 plus any agent or legal costs incurred. • Towing, impounding, law enforcement or council enforcement costs: £250.00 plus actual fee or charge incurred per instance.